Who can use this feature?
|🌍 Global Users||👑 Team Admins|
App Users are able to view files and useful documents via the Our People app. The "Files" tab of the Our People Console allows Global Users and Team Admins the ability to add and organise a variety of Files and control who can view each file or folder using Tags for permissions. To set permissions for a file or folder:
👉🏽 STEP 1: From the navigation menu, select Files.
The Files screen will show all Files that have been uploaded by the Team Admin or Global Users.
👉🏽 STEP 2: Locate the File or Folder of which the permissions should be edited.
👉🏽 STEP 3: Click the File or Folder ONCE. The individual file menu will appear at the top of the screen.
👉🏽 STEP 4: Click "Permissions".
The Permissions modal will appear on screen. This screen works in the same way as sending a Broadcast, in that the Admin must decide which Team Members have access to the file or folder using Tags.
Under "Select who can view this item:" are a number of different Tag types.
📌 Note: Only Global Users and Team Admins with access to more than one Team will be able to see the "Team" option pictured above.
- Team - allows the Admin to select entire Teams to be able to access the file.
- Department - will provide access to an entire Department.
- Job Title - allows restriction via Job Titles
- Skills - restricts the file by Skill
👉🏽 STEP 5: If the Team Admin is provided with the option, they must select a Team or Teams before selecting relevant Department / Job Titles / Skills or People.
👉🏽 STEP 6: Select Tags as required. Each Tag group selected, provides a count of how many Tags have been selected. Example: in the above image, one Team has been located, with 3 Departments chosen.
👉🏽 STEP 7: To view the individual recipients above to view the file, click the "View Recipients" button.
👉🏽 STEP 8: Once complete, click Save and your permissions will be saved.